We're passionate about your wedding!
UCF FAIRWINDS Alumni Center boasts a beautiful Grand Ballroom, stellar service and a warm atmosphere that will capture your guests upon arrival. The contemporary-inspired architecture and lush landscaped walkway creates a grand entrance. Guests can mingle in our lobby, which features floor-to-ceiling glass windows and granite flooring before entering the Grand Ballroom.
We offer two areas for ceremonies: a picturesque private lawn on the north side of the building and a beautiful, green, well-manicured lawn that's perfect for an arch or canopy. For a private tour, call Rachel Kennedy at 407.823.2274.
How far in advance can I book?
As a rule of thumb, you should make your reservation one year prior to the date of the wedding.
I want to come and view the facility. Do I need to make an appointment?
You must make an appointment, so we can ensure that the ballroom is available. Also, you get to meet with an event manager to discuss all of the details necessary to make your special day run flawlessly, and answer any questions that you may have.
We are looking to host a rehearsal. Is that allowed?
Yes, please contact your event manager to see if another event is booked the day before your wedding. All bookings are based on availability.
Can the location be used for both the ceremony and reception?
The UCF FAIRWINDS Alumni Center has two ceremony locations that help to provide a smooth and convenient transition from ceremony to reception.
What ceremony locations do you have? And, if I choose to have an outdoor ceremony, what happens if it rains the day of the wedding?
We have two outdoor ceremony locations. We reserve a back-up location for Ballroom Duo Packages only in Ballroom C.
How long do we have the reception room?
Your room rental is good for 6 hours. All events must conclude by 10 p.m.
Are there any overtime charges if we run over our rental time?
Yes, overtime charges may apply. Please speak with an event manager for details.
What is the deposit, and when is it due to secure the date?
Once you have decided on your date, you will fill out an online reservation form. Your event manager will create a preliminary contract and invoice based on the needs requested in the reservation. Once a signed contract and 50 percent deposit of the rental fee is received, your date will be confirmed.
Can I place a temporary hold on a date without a deposit?
No. If the date is available, we will inform you of its availability, but we cannot offer courtesy holds. Space may be reserved by completing the online reservation form, signing the contract and paying the proper deposit.
What types of payments do you take?
We accept most major credit cards, cash and checks.
What is the schedule of payments?
The initial deposit of 50 percent of the rental fee is due when you first sign your agreement, and the next payment is due the Friday prior to the event.
What is the cancellation policy?
Events that are cancelled within 30 days of the event will result in total forfeiture of the deposit. Events that are cancelled more than 30 days from the event will result in a 50 percent forfeiture of the deposit. Clients will be given the opportunity to reschedule the event within a three-month period of the original event date, wherein the remaining 50 percent of the original deposit may be forwarded as partial deposit on the new date. The additional 50 percent deposit on the new date must be received with a new contract to be considered fully executed. If attempts to reschedule said event are not successful, the entire deposit will be forfeited.
Do you have onsite wedding planners and coordinators, or may we bring our own?
You may work with your own coordinators and preferred vendors. We do not provide wedding coordination.
Will the person I book the wedding with be the same person I work with throughout the entire planning process, and will that person be on hand the day of the wedding?
Your event manager will be your contact throughout the entire planning process. The day of the wedding, professional staff will be on hand to ensure a smooth and successful event.
Can I use my own caterer or do we have to use your preferred caterers?
All catering must be coordinated with an approved caterer of the university, with the exception of the wedding cake. The list of approved caterers consists of on- and off-campus businesses. View the current list of approved caterers.
Is alcohol permitted?
Yes, clients may coordinate their own alcohol through an approved caterer, the same as food. We do require a licensed vendor to serve the alcohol during the event.
Do you allow candles?
Candles are permitted as long as the flame is enclosed in hurricanes or votives (no open flames or fireworks are permitted).
May I choose my own vendors?
Caterers: All catering services must be provided by one of the listed preferred caterers. No other catering services are permitted. Kitchen facilities are available only to the select caterers.
Other vendors (DJs, florists, etc.):
You may choose your own DJ, florist and other vendors.
Can I have items delivered (from my caterer, florist, DJ, etc.)?
The building is in use seven days a week, often multiple times a day, and we have very limited space available for early deliveries. Check availability with your event coordinator.
Can I come by any time (to view the building, meet my caterer/ florist, etc.)?
The building may be visited Monday through Friday, between 8:30 a.m. and 4:30 p.m. Please make an appointment with your event coordinator to make sure the building is available, as it may be in use.
How many parking spaces are available?
Our parking lot can accommodate 24 vehicles after 5 p.m. Monday through Friday. You may have up to three visitor spaces during business hours, however, other functions may be going on in the building and the amount of spaces available to your event is not guaranteed. Overflow parking is available in Garage H for larger groups. All parking reservations must be arranged through your event coordinator.
When may I hold my ceremony rehearsal?
Packages include a complimentary one-hour rehearsal to practice for your ceremony. UCF FAC staff does not provide coordination services. Rehearsals may be scheduled Monday through Friday (excluding holidays), between 9 a.m. and 3:30 p.m. Reservations for rehearsals are booked one month prior to the event date, based on availability.
How may I decorate?
Decorations are permitted within reason and must be approved by the UCF FAC management. Decorations are permitted only in the space you have reserved. It's the responsibility of the renter to remove all decorations immediately after your event. No rice (including puffed rice or biodegradable rice), birdseed, natural flower petals, confetti, glitter or other similar materials may be used inside or outside the alumni center. Bubbles are permitted outside only. Decorations may not be affixed to the walls, doors, windows, window coverings, chairs, painted surfaces or hung from the ceiling. Fog machines, dry ice and/or open flames are not permitted. No hand-held candles are permitted inside.
May I use sparklers for my wedding exit?
Sparklers are permitted outside the front entrance for your exit. However, all sparklers must be disposed of properly, meaning the used sparkler must be discarded in a bucket or water or sand provided by the renter. Once cool, the sparklers can be placed in the trash. Failure to dispose of sparklers properly will result in a cleaning fee.