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Event Help

The “Event Help” tutorial streamlines the design and setup of events in BBIS.
Follow the steps outlined below to create and setup your event for hassle-free functionality.

Check List for Events:

  1. Work Order Submitted
  2. Event Fair Market Value (FMV) created and approved by supervisor for paid events
  3. Event created in CRM and registration setup in BBIS.
     See below for on-screen confirmation and email confirmation code templates
  4. Add Open Graph Meta Tags as desired for optimizing the page for appearance on social media. See instructions and code for this below
  5. FMV sent to Records & Gifts for approval, mapping and testing for paid events
    Note: Event MUST be in BBMS Demo for Testing
  6. After approval from Records & Gifts – event MUST be switched to BBMS Live

Social Media Optimization

  • If you are creating a page in BBIS that you want to share on social media, follow these steps to make your page more friendly for social sharing.

Next Steps:

  • When you have finished the rest of the page, add an Unformatted Text part somewhere on the page. For consistency with other pages, add it just above the main content area.
  • Use “og” in the name of each part so they can be filtered more easily. For example, on the Knight Line story page (ucffoundation.org/knight-line-care-calls) the part is called “standalone – lead story – knight line – og”
  • When the editing window for the part opens, check the “Show advanced options” box at the bottom.
  • Paste the code and modify the pieces in the “” for your event.
  • In the “Placement in HTML” dropdown, select “In the <head> tag”

 

For example, on the Knight Line story page, the code looks like this:

  • <meta property=”og:image” content=”https://www.ucffoundation.org/image/miscellaneous-site-images/knightline-callers.png” />
  • <meta property=”og:title” content=”During Pandemic, Knightline Student Calling Center Focuses on Caring, not Fundraising” />
  • <meta property=”og:description” content=” “Our goal is to let [alumni] know we still care about them, wanting to know how they’re doing after graduating and letting them know about things going on at UCF,” says student Ilyssa Appleman.”/>
  • You can find the URL for the image either by looking in the code for the page or by finding it in the BBIS image library and copying its URL. You can also right-click on the image, open it in a new window, and then copy the URL from the browser address bar.
  • Click Save

<meta property=”og:image” content=”Replace this with URL of image” />

<meta property=”og:title” content=”Enter your Event Title here.” />

<meta property=”og:description” content=”Include a description of the event or why alumni should participate. “/>

BBIS Confirmation Page

  • Use the following template for the on-screen confirmation display.
  • Copy the code below
  • Check the box for “Use custom confirmation screen”
  • Click “View” then “Source Code”
  • Delete the existing code and past the code you copied
  • Save
  • Edit the text in the editor window
Screenshot of a BBIS registration page confirmation page example
<center>
<h1 style=”text-align: center;”>Thank You for Registering!</h1>
<h3 style=”text-align: center;”>We look forward to seeing you on [date]! </h3>
<h3 style=”text-align: center;”>An email confirmation will reach you shortly. Please contact us at [email] if you have any questions.</h3>
</center>

BBIS Email Confirmation

  • Use the following template for BBIS confirmation emails.
  • Copy the code below
  • Open the acknowledgment email
  • Click “View” then “Source Code”
  • Delete the existing code and paste the code you copied
  • Save
  • Edit the text in the editor window

Please select this file to view the code needed for Confirmation Emails >>

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