Alumni Center

EVENT SPACE


VENUE DIMENSIONS

2017 building layout

BALLROOM A, B, or C

  • 1,600 square feet

BALLROOM AB or BC
GRAND BALLROOM: A + B + C
SGA BOARDROOM
MANGLARDI-KNIGHT PATIO, FERRELL FISHER LOBBY and DR. HITT LIBRARY | Virtual Tour

RESERVATIONS

For your convenience, please complete our online reservation form to begin booking your event.

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FAQs

MAY I TAKE A TOUR OF THE VENUE?
Yes! We would love the opportunity to show you our venue. We schedule tours Monday-Friday from 9 a.m.-4 p.m. by appointment when the rooms of interest are not in use.

WHAT'S THE PROCESS FOR RESERVING A RENTAL SPACE?
All rentals are first come, first served. An online reservation form must be submitted in advance, and a 50 percent room rental deposit with signed contract is required to secure your event date and space. Please complete the online reservation form to begin booking your event. Reservations cannot be made without a completed form.

WHAT DOES THE RENTAL FEE COVER?
The rental fee covers the cost of the use of the facility. All event equipment such as: podium, tables, specialty tablecloths, audiovisual equipment, podium, microphones, etc. is additional.

HOW FAR IN ADVANCE CAN I BOOK A RENTAL?
The UCF FAIRWINDS Alumni Center accepts reservations twelve months in advance.

WHAT IS REQUIRED TO HOLD A DATE?
In order to reserve a date at the UCF FAIRWINDS Alumni Center, we require 50% of the rental fee and a signed contract. We do not offer courtesy holds. The remaining balance is due 7 days prior to your event date.

WHAT IS YOUR CANCELLATION POLICY?
Events cancelled outside of 30 days of the event will result in a 50% forfeiture of the deposit. Clients may reschedule the event within six months of the original event date, where the remaining 50% of the original deposit may be forwarded as partial deposit on the new date. The additional 50% deposit on the new date must be received with a new contract to be considered fully executed.

WHAT IS A WEEKEND FEE?
Weekend fees are applied to Saturday & Sunday events to cover housekeeping.

WHAT'S THE RENTAL DURATION?
Rentals are six to eight hour blocks dependant on the nature of your event. Your event coordinator will provide you with more information.

HOW LATE CAN I STAY?
Event rentals cannot exceed 11 p.m. and all guests must vacate the premises by this time. Vendors have until 12 a.m. to vacate.

DO YOU HAVE CATERER RESTRICTIONS?
Clients with catering needs must utilize a caterer approved by the university or one of our preferred partners. Our preferred partners are all superior in their field and were hand selected to complement and enhance your special occasion. View the approved UCF list.

IS ALCOHOL PERMITTED?
Alcoholic beverages may only be provided and served by an approved caterer who holds a state liquor license/permit that allows them to serve alcoholic beverages offsite. Consumption of alcoholic beverages is limited to individuals twenty-one years of age or older.

MAY I CHOOSE MY OWN VENDORS?
Vendors outside of your caterer is up to your discretion. Please note that the venue is in use seven days a week, often multiple times a day, with limited space available for vendor pre-event deliveries. Check availability with your event coordinator.

HOW MANY PARKING SPACES ARE AVAILABLE?
Ample parking for your guests is available in Garage H or Garage D for a fee. Vendor parking is available in our flat lot. All parking reservations must be arranged through your event coordinator.

WILL THERE BE EVENT PERSONNEL AT MY EVENT?
Yes, each event is staffed with event supervisors. Our team will have your reservation set prior to your arrival, providing your vendors with ample time to set up. Additionally, our staff will be available during your booking if assistance is necessary. We will also take care of room breakdown at the end of your arrangement.

HOW AND WHEN MAY I DECORATE?
Decorations may not be affixed to the walls, doors, windows, window coverings, chairs, painted surfaces, or hung from the ceiling. No rice (including puffed rice or biodegradable rice), birdseed, natural flower petals, confetti, glitter or other similar materials may be used inside or outside the venue. Bubbles are permitted outside only. Fog machines, dry ice, and candles are not permitted inside. Decorations must be approved by your event coordinator. You are allowed access to your rooms when your time block starts, therefore, if you know you will be needing extra time to decorate, make sure you include your decorating time in whatever time block you choose.

WILL I NEED TO PURCHASE INSURANCE?
All external clients will need to produce certificate of Comprehensive General Liability Insurance. 

For more information pertaining to this policy, inquire with your coordinator upon your booking.


 

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UCF Alumni's mission is to enhance the lives of UCF alumni, students and friends by fostering a mutually beneficial relationship with the university.

UCF Alumni Engagement and Annual Giving
UCF FAIRWINDS Alumni Center
12676 Gemini Blvd. N., Orlando, FL 32816-0046
407.823.2586 | 
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