Thank you for your interest in a volunteer leadership position in the UCF Alumni College Alumni Chapter program. Alumni leaders are esssential to the UCF Alumni mission to enhance the lives of UCF alumni, students and friends by fostering a mutually beneficial relationship with the university. By volunteering your time, talent and treasure in this program, you are joining an energetic group of alumni leaders who are committed to the University of Central Florida and engaging fellow alumni.
Each college chapter is chartered by the UCF Alumni Board, and required to have the following five executive committee leadership positions to maintain status as an alumni chapter. Executive committee positions and descriptions are listed at the bottom of the page. In addition to the required positions that make up the executive committee, each chapter can establish supplemental chair positions to support the primary functions of the executive committee. Additional board member positions vary across each chapter and range from a Sponsorship Chair to a Student Representative. All chairs serve a term limit which varies by college. Elections are typically held during the spring, followed by a planning retreat that takes place in the summer.
Specific roles and responsibilities of the five executive committee position are outlined below. All positions are expected to make a philanthropic contribution to UCF annually by Dec. 1, and encouraged to attend all chapter meetings and events.
• Articulate and carry out the vision, mission and goals of UCF Alumni and the chapter. • Display a working knowledge of UCF Alumni mission, goals and administrative processes necessary to align the chapter’s initiatives with alumni engagement and giving goals. • Maintain a working knowledge of the basic facts of the university, UCF Alumni, chapter and affiliated college, department or school. • Oversee all chapter initiatives including but not limited to events, services and communications. • Preside over chapter and executive committee meetings. • Schedule regular meetings for the executive committee and chapter. • Develop meeting agendas in conjunction with Staff liaison. • Represent the chapter at meetings and events as needed. • Ensure committee members understand their roles and responsibilities. • Serve as immediate past chair for one (1) year upon completion of term(s) as chair. • Make an annual gift to UCF to an area of your choosing.
• Assist the chair in the execution of their duties, acting on the chair’s behalf when necessary, including presiding over meetings and representing the chapter at official functions in absence of the chair. • Actively participate and support the planning and execution of all chapter activities. • Manage subcommittees as designated by the chapter. • Assume the role of chair at the end of the current chair’s term or at which time the current chair is unable to fulfill their term. • Make an annual gift to UCF to an area of your choosing.
• Assume the primary responsibility of internal and external communications, i.e. an alumni newsletter. • Maintain chapter social media sites and web content with staff liaison. • Notify executive committee and chapter members of meetings and send reminders. • Record or appoint a member to record minutes at all chapter meetings. • Ensure meeting announcements, agendas and minutes of all executive committee and chapter meetings are properly prepared and distributed in a timely manner. • Maintain a file of chapter materials for archival and business record purposes. • Send timely responses to inquiries received via email, social media and events. • Make an annual gift to UCF to an area of your choosing.
• Maintain a working knowledge of UCF areas of support, ways to give and applicable campaign dates and deadlines. • Disseminate information about giving opportunities to the alumni chapter. • Serve as primary liaison between Alumni Engagement and Annual Giving regarding giving priorities and campaigns. • Ensure 100 percent annual giving of the board in coordination with the staff liaison. • Make an annual gift to UCF to an area of your choosing.
• Serve as a mentor to new executive committee and chapter members. • Provide leadership during the nomination and election of new executive committee members in consultation with the executive committee. • Preside over meetings and represent the chapter at official functions in the absence of the chair and chair-elect. • Assume the duties of chair-elect in the event they are unable to fulfill their term. • Make an annual gift to UCF to an area of your choosing
