Yes! We would love the opportunity to show you our venue. We schedule tours Monday-Friday from 9 a.m.-4 p.m. by appointment when the rooms of interest are not in use.
All rentals are first come, first served. An online reservation form must be submitted in advance, and a 50 percent room rental deposit with signed contract is required to secure your event date and space. Please complete the online reservation form above to begin booking your event. Reservations cannot be made without a completed form.
The rental fee covers the cost of the use of the facility. All event equipment such as: podium, tables, specialty tablecloths, audiovisual equipment, podium, microphones, etc. is additional.
The UCF FAIRWINDS Alumni Center accepts reservations twelve months in advance.
In order to reserve a date at the UCF FAIRWINDS Alumni Center, we require 50% of the rental fee and a signed contract. We do not offer courtesy holds. The remaining balance is due 7 days prior to your event date.
Events cancelled outside of 30 days of the event will result in a 50% forfeiture of the deposit. Clients may reschedule the event within six months of the original event date, where the remaining 50% of the original deposit may be forwarded as partial deposit on the new date. The additional 50% deposit on the new date must be received with a new contract to be considered fully executed.
Weekend fees are applied to Saturday & Sunday events to cover housekeeping.
Rentals are six to eight hour blocks dependent on the nature of your event. Your event coordinator will provide you with more information.
Event rentals cannot exceed 11 p.m. and all guests must vacate the premises by this time. Vendors have until midnight to vacate.
Alcoholic beverages may only be provided and served by an approved caterer who holds a state liquor license/permit that allows them to serve alcoholic beverages offsite. Consumption of alcoholic beverages is limited to individuals twenty-one years of age or older.
Vendors outside of your caterer is up to your discretion. Please note that the venue is in use seven days a week, often multiple times a day, with limited space available for vendor pre-event deliveries. Check availability with your event coordinator.
Ample parking for your guests is available in Garage H or Garage D for a fee. Vendor parking is available in our flat lot. All parking reservations must be arranged through your event coordinator.
Yes, each event is staffed with event supervisors. Our team will have your reservation set prior to your arrival, providing your vendors with ample time to set up. Additionally, our staff will be available during your booking if assistance is necessary. We will also take care of room breakdown at the end of your arrangement.
Decorations may not be affixed to the walls, doors, windows, window coverings, chairs, painted surfaces, or hung from the ceiling. No rice (including puffed rice or biodegradable rice), birdseed, natural flower petals, confetti, glitter or other similar materials may be used inside or outside the venue. Bubbles are permitted outside only. Fog machines, dry ice, and candles are not permitted inside. Decorations must be approved by your event coordinator. You are allowed access to your rooms when your time block starts, therefore, if you know you will need extra time to decorate, make sure you include your decorating time in whatever time block you choose.
All external clients will need to produce certificate of Comprehensive General Liability Insurance. For more information pertaining to this policy, inquire with your coordinator upon your booking.
